Events Manager, Community Programs

Job Description

Status: Full Time
FLSA: Exempt
Location: Washington D.C. (Hybrid; 2 Days In Office, 3 Days Remote)

JOB SUMMARY AND KEY PRIORITIES

This position at Active Minds will ensure professional and superior experiences for hosts and participants engaging with virtual and in-person events provided through Active Minds Speakers and the Send Silence PackingⓇ program. The Events Manager, Community Programs, will serve as the primary thought partner to create processes and oversee successful events and bookings. This role conducts short- and long-term planning for the management of events and provides support and logistics on various other Active Minds Speakers and Send Silence Packing@ projects, such as monitoring grant/contract deliverables and communicating with hosts. This position reports to the Director of Community Programs.

ABOUT ACTIVE MINDS

Active Minds is the nation’s leading nonprofit organization mobilizing youth and young adults to change the culture around mental health. Through our presence in more than 1,000 high schools, colleges, and communities, and with a wide-reaching public audience, Active Minds is creating communities of support and saving lives. Founded in 2003 by Alison Malmon after the tragic suicide of her brother, Brian, Active Minds is dedicated to supporting a new generation in ending the silence, helping to make mental health as highly valued as physical health. We approach our work with a racial equity lens and are committed to the continued process of being and becoming a more antiracist and inclusive organization. Through our many programs, we are changing social norms and behaviors related to mental health across the country.

KEY RESULTS:

  • Thought Leadership and Strategy: Collaborate with the Director, Community Programs to enhance and streamline the event processes of the Community Programs team utilizing innovative strategies and processes for 125+ large and small virtual and in-person events per year. Integrate feedback and evaluation data for continuous improvement of programs and processes.
  • Management of Virtual and In-Person Events: Oversee the entire post-sales client process for Active Minds speakers and the Send Silence PackingⓇ program to ensure a professional and superior experience for hosts and clients, including, but not limited to host and client communication, booking travel arrangements, expense management and in-person and virtual event planning.
  • Speaker and Send Silence Packing Staffer Liaison: Maintain a strong connection with professional Active Minds Speakers and Community Programs National Staff to ensure program integrity and team morale. Oversee the Speaker and Send Silence Packing calendar and schedules. Ensure clarity of communication between speakers, staff, and clients using innovative automated and manual approaches.
  • Send Silence Packing Tour Management: Create processes to produce, secure, and ensure the highest level of aesthetic and content quality of all needed equipment, resources, and educational materials for on-site displays and digital marketing with the support of the Program Associates, Send Silence Packing Manager and Director of Community Programs.
  • Team Management: Manage an event team of two or more program associates and interns that support the day-to-day event functions of each of the programs.
  • Administration: Maintain and track organized records of event details, communication, and status in the organization-wide CRM system, Salesforce, and participate in cross-department committees and initiatives.
  • Additional Functions: Help ensure the successful execution of grant deliverables and other special projects related to Community Programs. Support other programs and teams and represent Active Minds at conferences, meetings, trainings, and other events as needed.

Qualifications

QUALIFICATIONS

  • At least 3-5 years of experience in hospitality, event management, sales and marketing, customer service, or related professional areas
  • Prior experience executing events with and for youth/young adults preferred
  • Prior experience working with virtual event platforms, including but not limited to Zoom, Google, and Microsoft Teams
  • Prior experience with CRM platform (preferably Salesforce)
  • Advanced knowledge of Google Workspace
  • Well-organized and detail-oriented, with excellent multi-tasking abilities
  • Excellent written and verbal communication skills
  • Ability to work effectively as part of a team as well as individually
  • Belief that equity and social justice are important and driven to hear, reflect, and act on this belief
  • Advocate for social entrepreneurship and a believer in young people making an impact

COMPENSATION

This position offers a salary range of $65,000-$74,000 along with robust benefits. The starting pay for this position is equal to others at the same level throughout the organization. Candidates whose experience meets both the minimum and preferred qualifications may be considered for a starting salary that exceeds the current amount. The role sits within Active Minds Level 3 salary band, and as such, has the potential to grow to $92,000 over time. FLSA Status: Exempt.

Active Minds has a competitive benefits package that includes Health, Vision and Dental Insurance, Paid Vacation and Sick Leave, Paid Holidays, Company Wide Mental Health Days, 401(k) Matching, HSA and FSA Options, Life Insurance, Short Term and Long Term Disability, Fully Paid Parental Leave, Wellness Reimbursement Program, and Professional Development Stipends.

OUR CULTURE

Active Minds is a place where every employee matters. We value diverse perspectives, radical authenticity, and a community-driven approach. We dream big, offering flexibility to staff while we work to achieve our mission. As such, we are proud to offer competitive salaries and benefits and an environment that is friendly to remote working and life/work balance.

Active Minds is an equal opportunity employer that works to advance racial equity and social justice in an increasingly multicultural and globally connected world. We value diverse experiences, including with regard to educational background, intersectional identities, and lived experiences. We make a particular effort to recruit people of color, LGBTQ individuals, people with disabilities, and people with other marginalized identities. Active Minds encourages all to apply for our open positions as we depend on a diverse staff to carry out our mission.

How to Apply

Please submit a resume through this application form.

 

​​ACTIVE MINDS RECRUITING PROTOCOLS

  • Active Minds will never ask an applicant to send – and Active Minds will never send an applicant – a check or any payment or item of value (such as a gift card) in connection with the interview process or job onboarding process.
  • Active Minds will never ask for personal information about an applicant (such as their Social Security number or banking information) until the job onboarding process;
  • Active Minds will never extend a job offer without first conducting multiple rounds of video interviews. The Active Minds interview/hiring process will always include at least 3 virtual interviews.
  • All legitimate Active Minds job offers are extended verbally by the HR/People & Culture Team.
  • If you are expecting an email from Active Minds, please always verify that the sending domain in the email is activeminds.org and NOT any variation of it.
  • For further information on how to protect yourself from employment scams, please review these “Consumer Advice” guidelines.