Events Manager, Community Programs

Job Description

Job Description 
Position Title: Events Manager, Community Programs 
Status: Full Time 
Location: Washington, DC (Hybrid; 2 Days In Office, 3 Days Remote)

 

JOB SUMMARY AND KEY PRIORITIES: 

This new position at Active Minds will ensure professional and superior experiences for hosts and participants engaging with virtual and in-person events provided through Active Minds Speakers and the Send Silence Packingprogram. The Events Manager, Community Programs, will serve as the primary thought partner to create processes and oversee successful events and bookings. This role conducts short- and long-term planning for the management of events and provides support and logistics on various other Active Minds Speakers and Send Silence Packing@ projects, such as monitoring grant/contract deliverables and communicating with hosts. This position reports to the Director of Community Programs. 

 

ABOUT ACTIVE MINDS 

Active Minds is the nation’s leading nonprofit organization supporting mental health awareness and education for young adults. Through our presence in more than 1,000 high school and college campuses, communities, and workplaces, and with a wide-reaching public audience, Active Minds is creating communities of support and saving lives. Founded in 2003 by Alison Malmon after the tragic suicide of her brother, Brian, Active Minds is dedicated to supporting a new generation in ending the silence, helping to make mental health as highly valued as physical health. We approach our work with a racial equity lens and are committed to the continued process of being and becoming a more anti-racist and inclusive organization. Through our many programs, we are changing social norms and behaviors related to mental health across the country. 

 

KEY RESULTS: 

  • Management of Virtual and In-Person Events: Oversee the entire post-sales client process for Active Minds speakers and the Send Silence Packingprogram to ensure a professional and superior experience for hosts and clients, including, but not limited to host and client communication, booking travel arrangements, expense management and in-person and virtual event planning.
  • Speaker and Send Silence Packing Staffer Liaison: Serve as Hiring Manager for all staffer positions in partnership with HR and the Operations Team. Maintain a strong connection with professional Active Minds Speakers and Tour Staffers to ensure program integrity and team morale. Oversee Speaker and Send Silence Packing calendar and schedules. Ensure clarity of communication between speakers, staffers, and clients using innovative automated and manual approaches.
  • Send Silence Packing Tour Management: Create processes to produce, secure, and ensure the highest-level of aesthetic quality of all needed equipment, resources, and educational materials for on-site displays and digital marketing with the support of the Program Associate, Send Silence Packing Manager and Director of Community Programs. 
  • Team Management: Manage two or more program associates and interns that support the day to day event functions of each of the programs.
  • Administration: Maintain and track organized records of event details, communication, and status in the organization-wide CRM system, Salesforce, and participate in cross-department committees and initiatives.
  • Additional Functions: Help ensure the successful execution of grant deliverables and other special projects related to Community Programs. Support other programs and teams and represent Active Minds at conferences, meetings, trainings, and other events as needed. 

 

Qualifications

  • At least 3-5 years of experience in hospitality, event management, sales and marketing, customer service, or related professional areas
  • Prior experience working with virtual event platforms, including but not limited to Zoom, Google, and Microsoft Teams
  • Prior experience with CRM platform (preferably Salesforce)
  • Advanced knowledge of Google Workspace
  • Well-organized and detail-oriented, with excellent multi-tasking abilities
  • Excellent written and verbal communication skills
  • Ability to work effectively as part of a team as well as individually
  • Belief that equity and social justice are important and driven to hear, reflect, and act on this belief
  • Advocate for social entrepreneurship and a believer in young people making an impact

 

COMPENSATION 

This position offers a salary range of $65,000-$75,000 along with robust benefits. The starting pay for this position is equal to others at the same level throughout the organization. Candidates whose experience meets both the minimum and preferred qualifications may be considered for a starting salary that exceeds the current amount. The role sits within Active Minds Level 3B salary band, and as such, has the potential to grow to $92,000 over time. FLSA Status: Exempt. 

Active Minds has a competitive benefits package that includes Health, Vision and Dental Insurance, Paid Vacation and Sick Leave, Paid Holidays, Company Wide Mental Health Days, 401(k) Matching, HSA and

FSA Options, Life Insurance, Short Term and Long Term Disability, Fully Paid Parental Leave, Wellness Reimbursement Program, and Professional Development Stipends.

OUR CULTURE 

Active Minds is a place where every employee matters. We value diverse perspectives, radical authenticity, and a community-driven approach. We dream big, offering flexibility to staff while we work to achieve our mission. As such, we are proud to offer competitive salaries and benefits and an environment that is friendly to remote working and work/life balance.

How to Apply

Please submit a resume and cover letter through this application form. 

Active Minds is committed to creating a diverse, inclusive, and welcoming workplace. We are proud to be an equal opportunity employer and we encourage all qualified candidates to apply. It is important to us to reflect the communities we serve. Active Minds thus recruits, hires, trains, compensates, and promotes our staff regardless of race, religion, color, national origin, sex, gender, sexual orientation, disability, age, veteran status, and other protected status as required by applicable law.