Program Associate, Send Silence PackingⓇ

Job Description

Job Description
Position Title: Program Associate, Send Silence PackingⓇ
Status: Full Time
Location: Washington, DC (Hybrid; 2 Days In Office, 3 Days Remote)



Active Minds is seeking a highly organized individual with experience in event planning and an eye for detail. Active Minds’ Send Silence Packingprogram inspires action for suicide prevention through education and advocacy. The Associate, along with a team, will support two program managers to oversee the booking and execution of numerous tour stops throughout the year. The Community Programs Team ensures a professional and superior client experience with the Send Silence Packing program from contract signing through post-event follow-up. This position reports to Active Minds’ Events Manager and Send Silence Packing Outreach Manager.



Active Minds is the nation’s leading nonprofit organization supporting mental health awareness and education for young adults. Through our presence in more than 1,000 high schools and colleges, communities, and workplaces, and with a wide-reaching public audience, Active Minds is creating communities of support and saving lives. Founded in 2003 by Alison Malmon after the tragic suicide of her brother, Brian, Active Minds is dedicated to supporting a new generation in ending the silence, helping to make mental health as highly valued as physical health. We approach our work with a racial equity lens and are committed to the continued process of being and becoming a more anti-racist and inclusive organization. Through our many programs, we are changing social norms and behaviors related to mental health across the country. 



  • Host and Client Management: Ensure effective communication and detailed logistics management with contracted hosts. Confirm all day-of event support and communications. Manage pre- and post-event technical assistance such as client calls, site visits, pre-event materials, training, post-event follow up, and close out procedures
  • Tour Management: Produce, secure, and ensure the highest-level of aesthetic quality of all needed equipment, resources, and educational materials for on-site displays and digital marketing. Maintain a strong connection with Send Silence PackingTour Staffers and ensure program integrity and team morale.
  • Programmatic Evaluation and Improvement: In partnership with Active Minds’ Research and Evaluation Team and the Community Programs Team, ensure various programs’ effectiveness, host/chapter satisfaction, and overall programmatic success.
  • Administration: Maintain and track organized records of event details, communication, and status in the organization-wide CRM system, Salesforce, and participate in cross-department committees and initiatives.
  • Additional Functions: Help ensure the successful execution of grant deliverables and other special projects related to Send Silence Packing. Support other programs and teams and represent Active Minds at conferences, meetings, trainings, and other events as needed. 



  • At least one year of experience in hospitality, event management, sales and marketing, customer service, or related professional areas
  • Prior experience working with virtual event platforms, including but not limited to Zoom, Google, and Microsoft Teams
  • Prior experience with CRM platform (preferably Salesforce)
  • Advanced knowledge of Google Workspace
  • Well-organized and detail-oriented, with excellent multi-tasking abilities
  • Excellent written and verbal communication skills
  • Ability to work effectively as part of a team as well as individually
  • Belief that equity and social justice are important and driven to hear, reflect, and act on this belief
  • Advocate for social entrepreneurship and a believer in young people making an impact



This position offers a salary range of $50,000-$55,000 along with robust benefits. The starting pay for this position is equal to others at the same level throughout the organization. Candidates whose experience meets both the minimum and preferred qualifications may be considered for a starting salary that exceeds the current amount. The role sits within Active Minds Level 1 salary band, and as such, has the potential to grow to $65,000 over time. FLSA Status: Exempt. 

Active Minds has a competitive benefits package that includes Health, Vision and Dental Insurance, Paid Vacation and Sick Leave, Paid Holidays, Company Wide Mental Health Days, 401(k) Matching, HSA and FSA Options, Life Insurance, Short Term and Long Term Disability, Fully Paid Parental Leave, Wellness Reimbursement Program, and Professional Development Stipends. 



Active Minds is a place where every employee matters. We value diverse perspectives, radical authenticity, and a community-driven approach. We dream big, offering flexibility to staff while we work to achieve our mission. As such, we are proud to offer competitive salaries and benefits and an environment that is friendly to remote working and work/life balance.


How to Apply

Please submit a resume and cover letter through this application form.

Active Minds is committed to creating a diverse, inclusive, and welcoming workplace. We are proud to be an equal opportunity employer and we encourage all qualified candidates to apply. It is important to us to reflect the communities we serve. Active Minds thus recruits, hires, trains, compensates, and promotes our staff regardless of race, religion, color, national origin, sex, gender, sexual orientation, disability, age, veteran status, and other protected status as required by applicable law.